CosmetoSAFE Assist is a cosmetic software solution for R&D departments, built on extensive experience in the cosmetics industry and cosmetic safety assessment. We developed it to support our daily tasks, drawing on 10 years of collaboration with the industry and a deep understanding of its needs. Initially, CosmetoSAFE Assist functioned as internal software that proved highly effective in our operations. Today, it supports R&D teams by streamlining their work and enhancing efficiency.
In an era of increasing regulatory demands, evolving quality standards, and growing pressure for innovation, the cosmetics industry requires effective tools for managing product documentation. The process of creating Product Information Files (PIF) and working on cosmetic documentation can be time-consuming and prone to errors. That’s why we developed CosmetoSAFE Assist – cosmetic software designed to support technologists, product managers, and regulatory specialists by simplifying daily tasks and enhancing work efficiency.
Automation of the documentation creation process
CosmetoSAFE Assist streamlines cosmetic documentation management by introducing automation at several key stages of the process. One of the key features is the automatic generation of PIFs, which are essential for every cosmetic product introduced to the European Union market. These files must include detailed information about ingredients, safety studies, test results, and comply with legal requirements such as Regulation (EC) No 1223/2009.
Automating these tasks with CosmetoSAFE Assist not only saves time but also minimizes the risk of errors. Instead of manual data entry and calculations, the tool enables automated ingredient concentration calculations, production cost analysis, and product composition labeling generation. All these features help companies respond more quickly to regulatory changes, avoiding potential delays in bringing products to market.
Integrated databases and regulatory compliance
One of the most common challenges for the cosmetics industry is monitoring regulatory changes and tracking the status of ingredients. CosmetoSAFE Assist offers integrated connections with key databases such as COSING (Cosmetic Ingredients Database) and ECHA (European Chemicals Agency), allowing companies to monitor the regulatory status of their ingredients in real time. The tool automatically analyzes whether ingredients meet current requirements and alerts users to the use of prohibited substances.
This ensures that the tool not only helps avoid costly mistakes, such as non-compliance with current regulations, but also enables companies to respond promptly to changing legislation. This is a critical feature, especially in the context of rapidly evolving cosmetic safety regulations, which significantly impact product composition and companies’ marketing claims.
Managing the cosmetic know-how
CosmetoSAFE Assist is not just a tool for documentation management but also a platform for archiving a company’s internal knowledge. All documentation, whether related to raw materials or products, can be stored and reused in future projects. This allows R&D teams to focus on innovation and new projects instead of spending time on repetitive documentation tasks.
The software enables quick management of formulations and raw materials, significantly facilitating the development of new products. Companies can create custom blacklists of ingredients tailored to their specific needs and market strategies. This data organization enables more efficient product management, reducing time-to-market and enhancing the company’s competitiveness.
Efficiency and error minimization
One of the key advantages of CosmetoSAFE Assist is the significant improvement in work efficiency. This tool not only reduces the time required to prepare product documentation by half but also minimizes the risk of errors. The automation of processes such as concentration calculations, cost estimations, and product labeling generation helps avoid many issues associated with manual data management.
An example of this is the automatic evaluation of marketing claims’ compliance with applicable regulations. Cosmetic manufacturers often need to adapt their products to new legal requirements, which involves changing labels and marketing messages. With CosmetoSAFE Assist, these processes are automated and can be carried out more quickly and accurately.
